Document what matters.Lead your team with confidence.

Docu-Coach™ turns quick voice notes into organized employee history, follow-ups, 1:1 context, PIPs, and HR-ready timelines — so you can manage more people without trying to remember everything. Tell Docu-Coach™ what happened. It remembers the rest.

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Free for the 2 people you coach most. 30 days of Manager to start. No card required.

Today, Friday Jun 12

Tap to record

Record incident

Record a coaching opportunity before you forget it

Positive feedback

Hell yeah! What did they do right?

Daily note

You are busy. Record a note and make it a checklist

Quick log

Late to Work ›
No Call / No Show ›
Called in Sick ›
Say it before you forget itOne tap starts recording
Transcribed automaticallyNo typing, ever
HR-ready paper trailTime-stamped & searchable

Don’t watch Docu-Coach™. Go inside it.

The workspace to the right is the actual interface. We’ve seeded it with fake employees for a fake restaurant hospitality group. Open it and click around. See how powerful it is.

GO INSIDE DOCU-COACH

Explore a live workspace with realistic employee records, coaching notes, incidents, recognition, and manager documentation.

No signup required · Explore the actual interface

Say it while it’s fresh.
Use it when it matters.

From a quick manager observation to employee history you can actually use. Tap a real workday moment to see it.

The manager speaks naturally. Docu-Coach™ structures the rest.

0:11

“Jordan is late for work again. This is the third time this week. They’re 20 minutes late today and didn’t call.”

Docu-Coach™ remembers

Jordan · Attendance

third lateness this week · 20 minutes late · no call · follow-up needed

Grocery Store Manager

Employee timeline

Jordan’s history

4 moments remembered

Context builds as you document.

  1. Today · Attendance Just added

    20 minutes late — no call

    Third late arrival this week

  2. Sep 23 · Attendance

    11 minutes late

    Manager reminded Jordan of the start time

  3. Sep 21 · Attendance

    14 minutes late

    No call ahead of the shift

  4. Sep 8 · Recognition

    Covered a closing shift on short notice

    Positive note saved for later

Better management records start with FACTS.™

Most managers remember the event. What gets lost are the details that matter later — what was actually observed, what action was taken, what was said, and what was supposed to happen next.

The Docu-Coach™ FACTS Framework gives every management moment a consistent structure.

Method · The Docu-Coach™ FACTS FrameworkMoment → Record
Raw management moment

“Jordan was late again today — about twenty minutes. I talked to him about it and told him we need to get this fixed. We’re going to check back Friday.”

Illustrated manager, shoulders up, speaking the moment

Docu-Coach™ FACTS Framework

  1. Facts

    What objectively happened?

    Record observable events, not interpretations of intent or character.

    Recorded with Docu Coach

  2. Action

    What action did the manager take?

    Capture the direction given, coaching delivered, or action taken in the moment.

  3. Context

    When and where did it happen?

    Preserve timing, location, and relevant operational circumstances.

  4. Talk

    What was communicated?

    Capture what the manager said, what the employee said, and the substance of the conversation.

  5. Step

    What happens next?

    Record the expectation, follow-up date, commitment, or next conversation.

One conversation. Five pieces of context. A record you can actually manage from.

FACTS structures the moment.
The Manager Memory System™ remembers what happens next.

FACTS record → Capture → Connect → Recall → Act

Explore the FACTS methodology

FACTS is a Docu-Coach™ methodology for clearer manager notes.

The Manager Memory System™

You manage people. Docu-Coach™ remembers the details.

Managers rarely forget that something happened. They forget the date, the exact conversation, what was agreed to, whether it happened before, what follow-up was promised, and what happened next. The Manager Memory System™ is a repeatable operating loop that turns those moments into management intelligence you can lead from.

Spec · Leadership systemMMS / v1
Methodology
The Manager Memory System™
Operationalized by
Docu-Coach™ software
Operating loop
Capture → Connect → Recall → Act
Produces
Decision-ready context, over time
Built for
Real-world managers of hourly and frontline teams
Fig. 01 — The Manager Memory loopOperating model · Repeatable

FACTS record Capture

  1. 01

    Capture

    Document the moment while context is fresh.

    Output
    Time-stamped record
  2. 02

    Connect

    Link moments into a usable employee story.

    Output
    Employee history
  3. 03

    Recall

    Surface the right history at the right time.

    Output
    Searchable history
  4. 04

    Act

    Use context to lead, coach, prepare, and decide.

    Output
    Prepared leadership
  • Operational memory
  • Context over time
  • Pattern recognition
  • Decision-ready context
Fig. 02 — How one note becomes management intelligenceSystem progression · 30 days
  1. Day 1 · 7:42 AMCapture

    Voice note captured

    “Jordan was 20 minutes late, no call.” Recorded in the moment.

  2. Day 1 · 7:43 AMConnect

    Added to employee history

    Transcribed, dated, and filed to Jordan’s timeline.

  3. Day 9Connect

    Related moments connected

    Two earlier late arrivals linked to the same thread.

  4. Day 12Recall

    Pattern identified

    Three incidents in twelve days, surfaced before it escalates.

  5. Day 13Act

    Coaching conversation prepared

    Dates, facts, and prior agreements in one view.

  6. Day 30Act

    PIP, huddle, or HR documentation supported

    Backed by a management record, not a recollection.

BeforeA manager relying on memory alone.

AfterA defensible, searchable leadership record, built over time.

The Manager Memory System™ is the methodology. Docu-Coach™ is the software that operationalizes it. It turns everyday moments into a usable employee history. Capture. Remember. Coach™

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Is Docu-Coach™ right for you?

Most managers never admit these out loud. If a few of them sting, you're who we built this for.

Docu-Coach™ is made for you if…

  • You've walked into a 1:1 and blanked on what actually happened three weeks ago, so you kept it vague and hoped it landed.
  • You've had the same talk with the same person three times, and there's nothing written down to prove any of them happened.
  • You dread HR asking "do you have documentation?" because the honest answer is a few texts and your memory.
  • Your best people only hear from you when something goes wrong, and you know it's quietly costing you.
  • You promised a follow-up on Friday. It's now the following Friday.
  • You got promoted for being great at the job, and nobody ever taught you how to manage people.
  • There are two people who take most of your coaching energy, and you're tired of carrying all of it in your head.

It might not be a fit if…

  • You want software to decide discipline or termination for you. Docu-Coach™ remembers. You decide.
  • You already keep dated notes on every person and never miss a follow-up. Honestly, teach us.
  • You're shopping for payroll, scheduling, or a full HRIS. Docu-Coach™ sits next to those.
Start free: your first note takes 10 seconds

30 days of Manager · then free for 2 people · no card

THE COST OF MANAGER MEMORY

The cost of not documenting is already showing up in your team.

It rarely looks like a software problem. It looks like an unprepared 1:1, a repeated issue, a frustrated employee, or an HR call you cannot answer from memory.

What happens without a manager documentation system, compared with Docu-Coach™
What happens in the real world Prepared 1:1s HR-ready answers Leader in control Consistent accountability Team trust
Docu-Coach™ Capture incidents and positive notes in the moment, keep employee timelines organized, and walk into coaching, HR conversations, and reviews prepared.
01 Poor team morale Your 1:1s are vague and unprepared, so employees feel unseen and coaching feels generic.
02 No answers when HR calls You know something happened, but you do not have dates, facts, prior coaching, or a clean timeline.
03 The team runs you Without a record of patterns and follow-ups, you stay reactive instead of actually leading the team.
04 Repeat issues keep repeating The same behavior comes back because earlier coaching was never documented or referenced clearly.
05 Good employees feel invisible Wins, effort, and growth are forgotten, so recognition becomes random and trust erodes.
06 Reviews feel subjective Performance conversations lean on memory, not examples, so feedback sounds personal instead of factual.
07 Standards feel uneven Two employees can do the same thing and get different outcomes because the manager has no system.
08 Investigations become a scramble You waste time digging through texts, notes, screenshots, and memory trying to rebuild the story.
09 Corrective action feels risky PIPs, write-ups, and terminations get harder when patterns were not captured cleanly over time.
10 Managers carry everything in their head The job gets heavier because every conversation, promise, incident, and follow-up depends on memory.
11 Turnover gets harder to understand By the time someone quits, the warning signs and missed coaching opportunities are already buried.

Start Free. Upgrade later when you ready to take your leadership to the next level!

Every account starts with 30 days of Manager, no card required. Then keep going free for the 2 people you coach most, or upgrade for your whole team.

Free

1 Manager - 2 Employees

$0 / forever

  • Unlimited voice notes
  • People timelines
  • Follow-ups
  • Recognition
  • Prep Me & HR Ready
  • 2 AI drafts a month
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BEGINS WITH 30 DAYS OF MANAGER

Most popular

Manager

UP TO 25 PEOPLE

$9.98 / month

  • Voice notes
  • People timelines
  • Follow-ups
  • Recognition
  • Coaching history
  • Unlimited AI drafts: 1:1s, HR, PIPs
  • Word & PDF exports
  • Add an assistant manager to help you for only: $4.98/mo per seat
Start your 30-day free trial

100% SATISFACTION GUARANTEE · CANCEL ANYTIME

Teams

10 MANAGERS · 250 PEOPLE

$250 / month

  • Shared policies & templates
  • Central billing
  • Admin controls
  • Audit history
  • Team reporting
  • Priority support
  • Add a manager for only: $5/mo per seat

30-DAY FREE TRIAL AVAILABLE

On Manager, add another manager for $4.98 a month so they can keep tabs on the same people. More than 25 people, or a bigger group of managers? Contact us about Teams.

What managers are saying.

Different industries. Same problem: too much to remember, too little time to write it down.

Travis has built something very clever and useful. Our GMs use Docu-Coach™ every day now and the name has already become a verb inside our hospitality group. Did you Docu-Coach™ it?

Sean L.
Sean L. Restaurant Group Owner
HospitalityNashville, TN

I can leave a 10-second note after a coaching conversation and move on. When HR asks what happened three weeks later, I don’t have to reconstruct it from memory.

Maya R. Retail Store Manager
RetailAustin, TX

The biggest win is the timeline. Late arrivals, recognition, follow-ups, coaching — it’s all in one place before a 1:1.

Derek L. Restaurant General Manager
RestaurantsCharleston, SC

I can’t stop a jobsite to write a paragraph. I can say what happened, tag the employee, and get back to work.

Carlos M. Construction Site Manager
ConstructionPhoenix, AZ

I manage maintenance techs, leasing staff, and vendors. Docu-Coach™ keeps the people side from disappearing into texts and sticky notes.

Ashley T. Property Manager
Property ManagementAtlanta, GA

I used to start documenting only when something became a problem. Now I capture the small moments as they happen — good and bad.

Ben H. Grocery Store Manager
GroceryColumbus, OH

My 1:1s are better because I’m not walking in with whatever I happen to remember from yesterday. I have the actual pattern in front of me.

Nina P. Call Center Supervisor
Contact CenterDallas, TX

Shift managers can move fast and still keep a clean record. That matters when the same attendance or service issue keeps coming back.

Jordan K. Hotel Operations Manager
HospitalityOrlando, FL

The follow-up reminders are what changed it for me. I can tell someone we’ll revisit something Friday and actually remember to do it.

Sam W. Warehouse Supervisor
Warehouse OperationsChicago, IL

I like that the notes stay factual. It helps me separate what happened from how frustrated I felt in the moment.

Priya S. Healthcare Operations Manager
Healthcare OperationsDenver, CO

Prep for a performance conversation used to mean searching messages, notes, CRM comments, and my memory. Now I start with one timeline.

Marcus D. Sales Manager
SalesCharlotte, NC

My day is interruptions. Docu-Coach™ fits the way I actually work — talk now, organize later.

Elena V. Automotive Service Manager
AutomotiveTampa, FL

See how Docu-Coach™ works →

Travis Avery, founder of Docu-Coach™

Built by a manager who could not hold every conversation in his head.

I built Docu-Coach™ while managing restaurants, because the tool I needed didn't exist: a fast way to capture a coaching moment, follow up, and walk into the next 1:1 with the facts instead of a guess. Managers outside hospitality asked for the same thing. The problem was never the kitchen.

"Docu-Coach™ changed how I coach. A 10-second voice note is enough to remember what I promised, what went well, and what I need to say next."

Travis Avery · Founder & General Manager · Made with ❤️ in
Nashville, TN. Restaurants were the first vertical, not the boundary.

About Docu-Coach™

Answers before you ask.

How much does Docu-Coach™ cost?+

Manager is $9.98 per month for up to 25 people. On that plan, add another manager for $4.98 a month so they can keep tabs on the same people. Teams is $250 per month for 10 manager accounts and 250 people, and extra managers are $5 a month each. Larger organizations can contact us. Every new account can start a 30-day trial with no card.

Will Docu-Coach™ records hold up in an unemployment hearing or legal dispute?+

Docu-Coach™ is built to produce the kind of documentation HR professionals and employment attorneys ask for: contemporaneous records with timestamps, neutral factual language, severity tied to your written conduct standards, original audio on file, and a per-incident audit trail. That's a dramatically stronger position than memory or scattered notes — though no software can guarantee a legal outcome, and Docu-Coach™ isn't a substitute for advice from your employment counsel.

What's the best way to document a coaching conversation?+

Say who, what, when, and what you agreed, while you still remember it. Docu-Coach™ keeps that note on the person's timeline and can remind you to follow up. It does not invent witnesses, quotes, or motives.

How long does it take to set up Docu-Coach™?+

Add the people you manage and record one note from your phone. Most managers see that note on a timeline the same day. No card is required to start.

Does Docu-Coach™ work for more than one team?+

Yes. People and notes can be organized by location. The Teams plan adds shared templates, manager seats, administration, and reporting. Larger organizations can contact us.

Can I try Docu-Coach™ before paying?+

Yes — the core plan starts with a 30-day free trial for voice capture, AI polish, employee records, HR Center workflows, group reporting, and exports. No charge until day 31, and you can cancel anytime. The best test: record one real conversation today and open that person's timeline before you forget it.

Stop trying to remember everything.

Start building your manager memory — the history you'll wish you had the next time someone asks, “What happened with this person?”

Start free for 30 days

FROM $9.98/MO · UP TO 25 PEOPLE · NO CARD TO START

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